Word Note (No. 12)
Toolbars, menus and macros
Reissued September 2001
Updated January 2008
Contents
Introduction	3
Background	3
The toolbars that are available	3
The menus that are available	4
What’s on each toolbar	4
OPC Admin (used by Admin staff only)	4
OPC Bills1	5
OPC Bills2	5
OPC Bills3	6
OPC Checking	6
OPC Documents	6
OPC Floppy disks	7
OPC Formatting	7
OPC Renumbering	8
OPC Standard	8
OPC Standard 2	8
OPC Versions	9
What’s on each menu	9
OPC Styles menu	9
OPC Macros menu	10
Checking sub-menu	10
Documents sub-menu	10
Finalising sub-menu	11
Floppies sub-menu	11
Formatting sub-menu	12
List sub-menu	12
Printing sub-menu	13
Renumbering sub-menu	13
Tables sub-menu	13
Tax Code Bills sub-menu	14
TOC (Table of Contents) sub-menu	14
Versions sub-menu	14
Standard Provisions sub-menu	14
Information about certain macros	15
OPCBills1 Toolbar	15
Header	15
BlankHeader	15
Fix Document	15
Constitutional Checklist	16
Styles Marker	16
Special Style	16
OPCBills2 Toolbar	17
1/2 (fraction)	17
(1), (a), (i), Defn	17
ToC	17
Standard Provisions	17
OPC Bills3 Toolbar	18
*Marker	18
Paste Flowchart	19
OPC Formatting Toolbar	19
Fields	19
OPC Renumbering Toolbar (also in the Renumbering sub-menu)	19
(R)(1)	19
(R)(a)	19
Insert ^s	19
Replace Using List	20
(R)NewAct	20
(R)AmSch	20
(R)ParlAm	20
OPC Standard Toolbar	20
OPC Print Page	20
OPC Standard 2 Toolbar	21
Title	21
Formatting sub-menu	21
Insert symbol	21
Delete Author	21
Finalising sub-menu	22
Insert Draft-in-Confidence Block	22
Delete Draft-in-Confidence Block	22
Delete document name (footer)	22
Exposure drafts	22
List sub-menu	22
List Definitions	22
List Styles	22
TOC sub-menu	23
Bill TOC with Item headings	23
Standard provisions sub-menu	23
Amendment Shorthand System (ASS) Macro	23
Insert commencement text	23

Introduction
1	This Word Note introduces the toolbars, menus and macros that are available in Word XP.
Background
2	This Word Note sets out macros that are provided under the OPC drafting system. All of the macros have been written by OPC staff. 
3	Most macros have one or more of the following purposes:
(a)	to automate a process in Word that would otherwise be extremely difficult and that is necessary for the particular formatting of Bills required by OPC (e.g. Header, TOC);
(b)	to automate a process in Word that would otherwise be laborious or repetitive (e.g. Alt+Q, Finalise);
(c)	to provide additional quality assurance to the drafting process (e.g. Checker, CheckFormat).
4	In writing macros, the IT staff attempt to ensure that the macro is easy to use for inexperienced people and yet not frustrating for experienced users, and that the macro is quick and yet robust.
5	If you find that a macro does not work in the way that you expect (or if think that there is a bug in a macro), please tell one of the IT Staff.
6	Also, staff who have ideas for macros should speak to the IT Staff.
The toolbars that are available
7	The following customised toolbars are generally available on each machine:
(a)	OPC Admin (LegSect Folio, Consol Acts, Consol Zip disk, Msg/Notice, Bill Forms). NOTE: this toolbar is not available on all machines—only IT and Legislation staff.
(b)	OPC Bills1 (Header, BlankHeader, ParlAm Header, FixDocument, Styles Marker, Special Style, Lap Memo, Section 53 Documents, Finaliser, Constitutional Checklist)
(c)	OPC Bills2 (Fractions, Numbering, Definitions, TOC, OPC Formula, OPC Italicise Act, File Notes)
(d)	OPC Bills3 (DefMarker, Paste Flowchart)
(e)	OPC Checking (Check Format, Checker, List Words)
(f)	OPC Documents (Fax Coversheet, Cleaning Feedback, conference room Booking Sheet, Leave List, Signature, Training Bookings, Car Space Bookings, SES Vehicles, Recycling Roster, Cake Club Roster)
(g)	OPC Floppy disks (Save Drafter Floppy, Save External Floppy, Save Consultant Floppy)
(h)	OPC Formatting (Styles, Font Formatting, Background, Alignment, Numbering, Bullets, Indents, Fields, Zoom)
(i)	OPC IT Staff (various IT functions) NOTE: This toolbar should only be used by IT staff.
(j)	OPC PDF Maker (PDF Maker)
(k)	OPC Renumbering (All the renumbering macros)
(l)	OPC Standard (OPC E-mail, Ref 2AGs, Opening, Saving and Printing, Spelling, Tables)
(m)	OPC Standard 2 (Table, Rows & Columns, Table Sorting, Insert Bill Title, Zoom, Page Width)
(n)	OPC Versions (Show Markup Balloons, Make New Version, List/Compare Versions, Print Revisions)
The menus that are available
8	The following customised menus are available on each machine:
(a)	OPC Macros
(b)	OPC Styles
9	If you use the OPC Macros menu, it may not be necessary to display the OPC Bills1, OPC Checking and OPC Versions toolbars. Otherwise, it is recommended that you always have all of the toolbars displayed.
What’s on each toolbar
10	The following lists set out what is on each toolbar and refers to any relevant Word Notes.
OPC Admin (used by Admin staff only)
Button	Description	Relevant Word Note	
FOLIOBills	Removes Bills from the Folio Acts and IBIS. This is to be used only by IT staff.		
LegSectFOLIO	For use by legislation section to put Bills in Folio Acts and Bills		
ConsolActs	For use by legislation section to put Acts in the Consol part of Folio Acts and Bills		
ConsolZIPDisk	For use by legislation section to attach a local Word97 template to all documents on a Consol provided ZIP disk		
Msg/Notice	Generates messages and notices for Bills		
Bill Forms	Various checklists used in Bills (related to templates in OPC New)		
OPC Bills1
Button	Description	Relevant Word Note	
Header	Puts character styles on that are needed for headers	20, also see below	
BlankHeader	Inserts a blank header line	29, also see below	
ParlAm Header	Inserts text necessary when a revised set of amendments are introduced		
Fix Document	Fixes a number of minor things in Bills	see below	
Styles Marker	Produces a print of a Bill showing all styles, tabs and double spaces	see below	
Special Style	Creates a special style where parts of amending Schedules are being inserted by amendments	see below	
LAP Memo	Creates a LAP memo or designated approver letter	48	
Section 53 Documents	Creates documents for PAMs requiring compliance with Section 53 of the Constitution	51	
LITAB macro	Checks the LITA Bill to find Acts in instructor’s portfolio that are being amended by that LITA Bill and either creates a memo or inserts text at end of Bill/Inserts document	42	
Constitutional Checklist	Creates constitutional checklist document with the details for the front page of the check list already filled in	see below	
Finaliser	Prepares ZIP and floppy disks etc. for sending to the printer	20, 21	
OPC Bills2
Button	Description	Relevant Word Note	
1/2 	Inserts a fraction	see below	
(1)	Inserts a subsection number with tabs and applies the style	see below	
(a)	Inserts a paragraph with tabs and applies the style	see below	
(i)	Inserts a subparagraph with tabs and applies the style	see below	
Defn	Inserts a definition with term in bold italics and applies the style	see below	
ToC	Inserts and formats a Table of Contents	20, 22, also see below	
OPC Formula 	Calls up Equation Editor to insert a mathematical formula	10	
Italicise Act 	Italicises the next occurrence of an Act name		
File Note	Makes a file note for a version		
Standard Provisions	Lets user choose to insert standard provisions and notes dealing with various matters, including commencement and legislative instruments	see below	
OPC Bills3
Buttons	Description	Relevant Word Note	
DefMarker	Marks definitions from a list supplied		
*Marker	Puts *s on terms from a list supplied	see below	
Paste Flowchart	Pastes in a flowchart	16, also see below	
OPC Checking
Button	Description	Relevant Word Note	
CheckFormat	Runs a macro to check formatting aspects	19, 20, 21	
Checker	Runs a macro to check formatting aspects and drafting issues	19, 20, 21	
List Words	Lists all words that appear in the document and the number of times each word appears	32	
OPC Documents
Button	Description	Comments/instructions	
Fax cover sheet 	Generates a fax cover sheet containing contact details of receiver and sender		
Cleaning feedback 	Records any staff comments on the cleaning of the office	The log is for recording any staff comments on the cleaning of the office.	
OPC conference room Booking Sheet 	Opens OPC conference room booking sheet recording room bookings	All conference room bookings and events of general interest should be recorded on the booking sheet. Instructions at the top of the sheet explain when and how to do this.
If you need equipment or furniture set up in a conference room, you will need to make special arrangements with the person who is to do the setting up.	
OPC Leave list 	Opens the OPC Leave Calendar for recording staff leave	Please show in the document the dates of planned leave. Show it in normal type if approved, and italics if not yet approved.	
Signature 	Inserts a pre-scanned signature into a document	Word Note 45 contains more information on electronic signatures. See one of the IT staff if you do not have an electronic signature file and would like one.	
Training bookings 	Allows staff to book places at advertised IT training sessions.	The booking sheet gives instructions on how to book a place on an OPC IT training course.	
OPC Visitors parking 	Opens OPC Visitors’ parking booking sheet.	All visitor parking bookings should be made using the sheet. Bookings can be made in advance for up to 10 working days.
Each morning, the sheet for the day will be printed automatically and put up next to the intercom in the administration area.
Once the sheet is printed, the electronic form is deleted, so any changes or additional bookings must be made manually on the printed copy.	
OPC SES Vehicles 	Opens OPC SES Vehicles usage document	To be filled out by any staff member borrowing an EVS vehicle (e.g. an SES car)	
OPC Recycling 	Opens OPC recycling roster	Please add your name to the roster, and record and save any swap you make.	
OPC Cake Club 	Opens OPC cake club roster	Please update and save any swaps or changes you make.	
OPC Floppy disks
Button	Description	Relevant Word Note	
Save Drafter floppy 	Used for getting files on and off floppies to transport home	36	
Save external floppy 	Saves the current document to a floppy and then removes all properties (e.g. author)	33, 37	
Save Consultant floppy 	Used for getting files from consultants onto the OPC network	35	
OPC Formatting
11	Standard Word Formatting toolbar with Underline button removed and Borders button moved to OPC Standard toolbar. The toolbar has the following additional buttons:

Button	Description	Relevant Word Note	
OPC Styles 
(shortcut Ctrl+Shift+S)	Brings up shortcut menu to type style shortcut or select paragraph style from list 	3	
Font formatting 	Various aspects configure styles, font, size, bold, italics, and font colour		
Background 	Selects a background colour		
Alignment 	Selects text alignment	34	
Toggle AutoNumbering()	Toggles through the numbering styles	34	
Restart AutoNumbering()	Restarts paragraph numbering at (1) and paragraph numbering at (a)	34	
Fields	Toggles show/hide field codes	see below	
OPC Renumbering
Button	Description	Relevant Word Note	
R(1)	Renumbers subsection numbers	13, also see below	
R(a)	Renumbers paragraph numbers	13, also see below	
Insert ^s	Inserts either carets (^) or at symbols (@) before section headings and cross references	13, also see below	
(R)Comm	Renumbers commencement table	13, 39	
(R)MakeList	Creates list for use with (R)UsingList	13	
(R)UsingList	Renumbers a Bill using list made with (R)MakeList	13, 20, also see below	
(R)NewAct	Renumbers new Acts	13, 20, also see below	
(R)AmSch	Renumbers amending Schedules	13, 20, also see below	
(R)ParlAm	Renumbers Parliamentary Amendments	13, 21, also see below	
OPC Standard
12	Standard Word Standard toolbar with various buttons modified and some removed. The following describes modified and additional buttons.

Button	Description	Relevant Word Note	
New  (shortcut Ctrl+N)	Calls up New document dialogue box 
		
OPCSaveFile  
 (shortcut Alt+S)	Saves the document to local machine and to the Server	44	
OPCGetFile  
 (shortcut Alt+G)	Opens existing documents	44	
Print 
(shortcut Ctrl+P)	Calls up Print dialogue box		
OPCPrintCurrentPage 	Prints current page	see below	
OPC Print A4 	Temporarily changes page setup to print text with A4 margins instead of B5 (not to be used for editorial checks)		
Print Preview 	Shows how the document will look when printed		
OPC E-mail	E-mails open Word document(s) as versions	33	
Ref 2AGs 	Refers Bill to AG’s dept and other agencies via e-mail, or faxes an open Bill document as version with cover sheet	33	
OPC Standard 2
Button	Description	Relevant Word Note	
Table 	Inserts a table of specified size	24	
Rows + Columns	Inserts or deletes rows and columns in a table	24	
	Sorts table according to selected criteria	24	
Title	Inserts the Short Title of the last Bill used in the Word Session	see below	
Zoom	Selects zoom size from dropdown list		
Zoom page width  	Quickly zooms to width of page		
OPC Versions
Button	Description	Relevant Word Note	
	Toggles to view deletions with markup balloons (do not use for editorial checking)	6	
Make new Version	Creates a new version of the document	6	
	Lists existing versions of document and compares versions	6, 20	
	Prints only those pages containing revisions	6	
What’s on each menu
13	The following lists set out what is on each menu and refer to any relevant Word Notes.
OPC Styles menu
14	The OPC Styles menu contains a list of commonly used styles from OPC Bills. To apply a style using this menu, put the insertion point in the paragraph, and then go OPC Styles and click on the appropriate style. Note that the names on the list are descriptive of the style, not the actual style name.
15	The OPC Styles menu is grouped into the following sections:
(a)	Headings (e.g. chapter, part, division, subdivision, section, subsection);
(b)	Body (text of Bill/PAM e.g. subsection, subsection 2, paragraph, subparagraph, item, subitem, definition, penalty);
(c)	Boxes (e.g. BoxHeadBold, BoxHeadItalic, BoxList, BoxNote, BoxPara, BoxStep, BoxText)—used for key principles, social security calculators or simplified outlines;
(d)	Notes (e.g. drafting, margin, (a), subsection, parlamend);
(e)	Tables (Tabletext, Table (a), Table (i), Table (AA))—see Word Note 24 for further details;
(f)	Tax Code Bills—specific styles used in Tax Code Bills;
(g)	Customs Tariff—specific styles used in Customs Tariff Bills—see Word Note 50;
(h)	Excise Tariff—specific styles used in Excise Tariff Bills—see Word Note 49;
(i)	Memos/Sundry (e.g. Head 1-5, body, body block, bodynum, bodypara, bodypara(sub) and bodybullet)—see Word Note 17;
(j)	Miscellaneous (special style, formula, parliamentary amendment).
OPC Macros menu
16	The OPC Macros menu contains the most commonly used macros. To run a macro using this menu, go to OPC Macros, select a sub-menu and click on the appropriate macro.
17	The following list sets out what is contained on the OPC Macros sub-menus and refers to relevant Word Notes.
Checking sub-menu
Item	Menu	Description	Relevant Word Note	
1	Checker	Runs a macro to check formatting aspects and drafting issues	19, 20, 21	
2	CheckFormat	Runs a macro to check formatting aspects	19, 20, 21 also see below	
3	Checker Manager	Runs a program to manage the Checker macro database which stores all checks		
Documents sub-menu
(includes all buttons on OPC Documents toolbar and some from the OPC Standard toolbar plus the following)
Item	Menu	Description	Relevant Word Note	
1	Edit document list	Edits the list of all documents opened and saved at that PC		
2	File note	Makes a file note for a version		
3	LAP memo	Creates a LAP memo or DA letter	48	
4	Section 53 documents	Creates documents for PAMs requiring compliance with Section 53 of the Constitution	51	
5	LITAB macro	Checks the LITA Bill to find Acts in instructor’s portfolio that are being amended by that LITA Bill and either creates a memo or inserts text at end of Bill/Inserts document	42	
6	Ref2AGs	Refers Bill to AG’s dept and other agencies via e-mail, or faxes an open Bill document as version with cover sheet	33	
7	Constitutional Checklist	Creates constitutional checklist document with the details for the front page of the check list already filled in	see below	
8	Legislation Process Course	For use by Legislation Process Course coordinator along with database		
9	EA feedback	For use in performance management	OPC 66	
10	Selection documentation	For use by General Manager	43	
11	Applicant letters	For use by General Manager	43	
12	OPC Official receipt	For use by Finance section		
13	Today’s car space bookings	The car space booking sheet for the current day in case it does not print automatically		
14	Bill Forms	Various checklists used in Bills (related to templates in OPC New)		
Finalising sub-menu
Item	Menu	Description	Relevant Word Note	
1	Finaliser	Prepares ZIP disk etc. for sending to the printer	20, 21	
2	Send Finalised Bill	Prepares ZIP and floppy disks etc. for sending to the printer	20, 21	
3	Insert Draft-in-Confidence block	Reinserts the Confidence block from the cover page and the Confidence block and Drafter’s block from Page 1 of the Bill or Parliamentary amendment (Used to restore blocks after an exposure draft has been created)	see below	
4	Delete Draft-in-Confidence block	Deletes the Confidence block from the cover page and the Confidence block and Drafter’s block from page 1 of a Bill or Parliamentary amendment	see below	
5	Insert document name (footer)	Inserts the OPC document name and time in the footer		
6	Delete document name (footer)	Deletes the OPC text from the footer	see below	
7	Insert security markings (header/footer)	To insert or change the security classification markings in the header/footer	29	
8	Delete security markings (header/footer)	To delete the security classification markings from the header/footer	29	
9	Exposure Drafts	Creates three different types of exposure draft by replacing blocks with selected exposure draft block	37, also see below	
10	Reintroduce Bill	Changes details after an election	38	
Floppies sub-menu
Item	Menu	Description	Relevant Word Note	
1	Delete Author	Removes the “author” information from the document properties	33, also see below	
2	Drafter floppy	Gets files on and off floppies to transport home	36	
3	External floppy	Saves the current document to a floppy and then removes all properties (e.g. author)	33, 37	
4	Consultant floppy	Gets files from consultants onto the OPC network	35	
Formatting sub-menu
Item	Menu	Description	Relevant Word Note	
1	Fix Document	Fixes a number of minor things in Bills	see below	
2	BlankHeader	Inserts a blank header line	29, also see below	
3	Header macro	Puts character styles on that are needed for headers	20, also see below	
4	Italicise Act name	Italicises the next occurrence of an Act name		
5	ParlAm Header	Inserts text necessary when a revised set of amendments are introduced		
6	Insert special section (shortcut Alt+X)	Inserts a new section in a Bill that will have different page headers	4	
7	Insert formula	Calls up Equation Editor to insert a mathematical formula	10	
8	Insert symbol	Gives a list of OPC approved symbols to select from (different lists for Bills and Sundry documents)	see below	
9	Insert definition	Inserts a definition with term in bold italics and applies the style	see below	
10	Insert fraction	Inserts a fraction	see below	
11	Mark Styles etc. 	Produces a print of a Bill showing all styles, tabs and double spaces	see below	
12	Unmark Styles etc. 	Deletes all the styles from the Bill document		
13	Soft hyphens	Used for Customs and Excise Tariff legislation	49, 50	
14	Paste Flowchart	Pastes in a flowchart	16, also see below	
15	Format Tables	Same as Format all Tables in Tables sub-menu		
16	Replace Styles	Mainly used by IT staff in converting external documents to OPC heading styles	40	
17	Special Style	Changes the style to the corresponding “special” style	see below	
	Attach Template	Checks the template used in the current document and changes to another OPC template		
	Delete author	Removes the “author” information from the document properties	33, also see below	
List sub-menu
Item	Menu	Description	Relevant Word Note	
1	List Definitions	Lists all definitions in selected text	see below	
2	List Parliamentary Amendments	Lists all parliamentary amendments in a document		
3	List Styles in document	Lists all styles in a document	see below	
4	List Words	Lists all words that appear in the document and the number of times each word appears	32	
Printing sub-menu
Item	Menu	Description	Relevant Word Note	
1	Print Preview
(shortcut Ctrl+F2)	Shows how the document will look when printed		
2	Print Current Page	Prints current page	see below	
3	Print 
(shortcut Ctrl+P)	Calls up Print dialogue box 		
4	Set Default Printer	Changes printer that will be set as your default	11	
5	Print Revisions	Prints only those pages in a Bill version document containing revisions	6	
6	Print A4	Temporarily changes page setup to print text with A4 margins instead of B5 (not to be used for editorial checks)		
Renumbering sub-menu
Item	Menu	Description	Relevant Word Note	
1	Insert ^s	Inserts either carets (^) or at symbols (@) before section headings and cross references	13, also see below	
2	(R)Subsection	Renumbers subsection numbers	13, also see below	
3	(R)Paragraph	Renumbers paragraph numbers	13, also see below	
4	(R)AmSch	Renumbers amending Schedules	13, 20, also see below	
5	(R)Commencement table	Renumbers commencement table	13, 39	
6	(R)NewAct	Renumbers new Acts	13, 20, also see below	
7	(R)ParlAmendment	Renumbers Parliamentary Amendments	13, 21, also see below	
8	(R)Replace Using List Macro	Renumbers Bill using list made with (R)MakeList	13, 20, also see below	
9	Make Renumber List	Creates list for use with (R)UsingList	13	
Tables sub-menu
Item	Menu	Description	Relevant Word Note	
1	Table macro	Inserts a table of a specified size	24	
2	Rows + Columns macro	Inserts or deletes rows and columns in a table	24	
3	Format all tables	Checks each table within a document is formatted correctly to OPC standards	24	
4	Format Borders	Applies standing OPC formatting to current table	24	
5	Number Rows	After adding, deleting or rearranging rows, this macro renumbers all rows that are not headings	24	
6	Align Table cells	Select cells and run macro to align numbers	24	
7	Table sorting	Run macro with cursor in table and select which column to sort by	24	
8	Insert Customs Tariff table	Inserts specially designed table to match the size of the table in the Act	50	
9	Insert Excise Tariff table	Inserts specially designed table to match the size of the table in the Act	49	
Tax Code Bills sub-menu
Item	Menu	Description	Relevant Word Notes	
1	Tax Code macro 
(or shortcut Alt+K)	Assists in placing Tables of Subdivisions and Tables of Sections headings in correct places	22	
2	Decentralised TOCs	Places Tables of Subdivisions and Tables of Sections in Tax Code Bills (Run Checker macro with Editorial checklist prior to running this macro)	22	
TOC (Table of Contents) sub-menu
	Menu	Description	Relevant Word Note	
1	TOC	Inserts and formats a Table of Contents	20, 22, also see below	
2	Bill TOC with Item Headings	Produces a table of contents that includes amending item headings and inserted section (etc.) headings	22, also see below	
3	Decentralised TOCs	Places Tables of Subdivisions and Tables of Sections in Tax Code Bills (Run Checker macro with Editorial checklist prior to running this macro)	22	
Versions sub-menu
Item	Menu	Description	Relevant Word Note	
1	Make New Version	Creates a new version of the document	6	
2	List/Compare Versions	Lists existing versions of document and compares versions	6, 20	
3	Show markup balloons	Toggles to view deletions with markup balloons (do not use for editorial checking)	6	
4	Print Revisions	Prints only those pages containing revisions	6	
Standard Provisions sub-menu
Item	Menu	Description	Relevant Word Note	
1	Amendment Shorthand System (ASS) (Shortcut 
Ctrl+Alt+A or Alt+Z)	Assists in preparing a schedule of amendments through an abbreviated typing method	28, also see below	
2	Automated Parliamentary Amendments (PAMs) (Shortcut Ctrl+Alt+A or Alt+Z)	Used to automate the OPC Parliamentary Amendment Forms Manual	41	
3	Legislative Instruments
(Shortcut Alt+I)	Inserts standard provisions about whether instruments are legislative or not in Bills.		
4	Insert Commencement text
(Shortcut Alt+C)	Inserts any number of a list of selected commencement provisions into the Bill at the current insertion point	39, also see below	
5	Insert Standard Provisions and Notes
(Shortcut Alt+N)	Lets user choose to insert in a Bill document standard provisions and notes dealing with various matters, including commencement and legislative instruments	see below	
Information about certain macros
OPCBills1 Toolbar
Header
18	This button (or macro under the Formatting sub-menu) runs the macro that puts on the character styles to ensure that the headers in Bills are correct.
19	The macro has been updated so that it will work for Tax Code Bills.
20	The macro also checks to see whether certain fonts appear in Bills. If they do, the macro will correct them and give you a report on the number of changes made. This check is necessary to ensure that Bills print correctly when printed with a postscript driver.
BlankHeader
21	This button (or macro under the Formatting sub-menu) will insert a blank header line after a heading in a new Bill. This is required, for example, where a Part is not divided into Divisions.
22	If the blank header is not inserted, the headers are likely to refer to the last Division etc. of the previous Part.
Fix Document
23	This button (or macro under the Formatting sub-menu) does a range of changes to a Bill to ensure that it conforms with OPC format. These include:
(a)	ensuring that only OPC styles are in the document;
(b)	resetting all styles to those in the template;
(c)	replacing all hyphens with hard hyphens;
(d)	replacing all hard spaces in accordance with OPC rules;
(e)	replacing all *’s with Tax Code *’s; and
(f)	ensuring that there is line numbering on all lines.
Constitutional Checklist
24	This button (or macro under the Documents sub-menu) can be run from within an open Bill document, Bill insert document or Parliamentary amendment document to automatically generate a constitutional checklist (Constitutional Checklist.dot in Bills Tab) with the details for the front page of the checklist already filled in.
25	To retrieve a constitutional checklist already created, the Bill, Bill insert or Parliamentary document should first be opened. The macro can then be run to retrieve the corresponding checklist document.
Styles Marker
26	This button (or macro under the Formatting sub-menu) marks the document with all of the styles that have been used in that document. 
27	Style marked documents are for the Editorial Officer’s use to check that the styles used in the Bill are correct and consistent with the rules established in Word Notes about formatting Bills. 
28	The Styles Marker macro shows: 
(a)	the name of the style at the end of each line in brackets;
(b)	tabs as > signs;
(c)	paragraph marks (¶); and
(d)	spaces after section and item numbers.
29	This macro should only be used on a version of a Bill, not the core document.
Special Style
30	This button changes the style to the corresponding “special” style. It is used where an amending Schedule heading, amending Part heading or an Item heading is being inserted by another amending Schedule.
31	Using the special style ensures that the heading will not show up in the header or in the table of contents and will not be affected by renumbering etc.
32	To use the button, simply apply the style that would normally apply to the heading and then press the SpecialStyle button.
OPCBills2 Toolbar
1/2 (fraction)
33	The button with the 1/2 on it will insert a fraction. It will ask you to put in the number for the top line of the fraction. You should then press tab and fill in the number for the bottom line of the macro and press enter or click OK.
(1), (a), (i), Defn
34	These buttons make it simpler to insert subsections, paragraphs, subparagraphs and definitions.
ToC
35	This button will run the new Table of Contents macro.
36	This macro will produce a correctly formatted Table of Contents.
37	In amending Bills, it will delete all of the headings from things that are inserted by the amending Bill.
Standard Provisions
38	This button will run the Standard Provisions macro, which is intended to save time needed to find and either copy and paste, or re-key, precedents for certain commonly used or standard provisions and notes.
39	The macro lets the user choose to insert in a document standard provisions and notes dealing with a range of subjects (including commencement and legislative instruments). Each subject is dealt with in a separate tab. The following illustrates some of the subjects dealt with by the macro (which may change as the macro is further developed).

40	Each tab offers a number of provisions or notes that the user can choose by ticking the relevant checkbox or clicking on a particular radio button. It is possible to tick multiple checkboxes on one tab, and so have the macro insert multiple provisions and/or notes.
41	It is also possible to make choices from multiple tabs before clicking “OK” to have the chosen provisions and/or notes inserted.
42	The chosen provisions and/or notes will be inserted where the cursor is in the Bill document.
43	Some of the provisions and notes inserted by the macro will need further editing, to fill in or omit specific details.
OPC Bills3 Toolbar
*Marker
44	This will put a * before every occurrence of specified terms in a document. Its purpose is to allow you to check where you have used them.
45	Before using the macro, you will need to create, save and close a document that has a list of all of the words that you want marked.
46	Once the *’s are in your document, you should delete the ones that you do not want and run Fix Document to turn them into Tax Code *’s.
Paste Flowchart
47	This button should be used whenever a flow chart is to be inserted into a Bill from FlowCharter.
48	If a flow chart needs to be edited, the version in FlowCharter should be edited and re-pasted into the Bill.
49	See Word Note 16 for more information.
OPC Formatting Toolbar
Fields
50	This button, which is on the OPC Formatting toolbar, allows you to toggle between showing fields and showing the contents of fields. For an example of how this works, click in a Table of Contents and then click on the fields button. You will see that the entries disappear and fields codes are shown. If you click on the fields button again, the entries in the Table of Contents will reappear.
51	Fields are used in a number of places in Bills—the Table of Contents, where the long title is repeated on page 1, in the headers and in the footers.
OPC Renumbering Toolbar (also in the Renumbering sub-menu)
(R)(1)
52	This button will renumber subsections in a section. It will not renumber cross‑references to those subsections.
53	Put your cursor anywhere in the first subsection and then click the (R)(1) button.
(R)(a)
54	This button renumbers the paragraphs in a subsection or section. It will not renumber any cross‑references to those paragraphs.
55	Put your cursor anywhere in the first paragraph and then click the (R)(a) button.
Insert ^s
56	This button runs a macro that will insert carets (^) or at symbols (@) before section headings and cross references in a Bill. This macro is used when a Bill must be renumbered, but the markers (^ or @) have been taken out.
57	To insert carets or at symbols, position the cursor either at the start of the document or at the location that you want to start at, then run the macro. The macro will ask you if you want carets or at symbols. It then puts the symbol in front of all section headings and searches for any numbers that could be a cross reference and prompts you to find out if it is one. See also Word Note 13.
Replace Using List
58	This button allows inserted sections to be automatically renumbered (along with cross‑references) by typing a list of the old numbers and the new numbers in a separate document. This macro is described more fully in Word Note 13.
(R)NewAct
59	This button runs the macro to renumber a new Act. All sections need to be marked with a ^. Cross-references that you want renumbered also need to have a ^ in front of them.
60	After you have run the macro, check the Bill for “??”. Any occurrence of this indicates a cross-reference that the macro is unable to renumber.
61	The macro will leave the ^s in place so that you can do further renumbering. To delete the ^s, do a replace with ^^ in the “Find what” box and nothing in the “Replace with” box. See also Word Note 13.
(R)AmSch
62	This button runs a macro that will renumber an amending Schedule.
63	To renumber a Schedule using this macro, put your cursor in the Schedule heading and click on the button. The macro first checks to see that all item headings in the Bill have 2 spaces after the number.
64	If an amending Schedule inserts an amending item in another Act, this renumbering macro should not be used. See also Word Note 13.
(R)ParlAm
65	This button runs a macro that will renumber Parliamentary Amendments. See also Word Note 13.
OPC Standard Toolbar
OPC Print Page 
66	This button, which is on the OPC Standard Toolbar and which looks like the print button with a lime green 1 on it, will print the current page.
OPC Standard 2 Toolbar
Title
67	This button inserts the Short Title of the last Bill used in the Word session e.g. whatever Bill last edited and opened etc. will be inserted. This could be used to insert the Short Title of the Bill onto the editorial check sheet without copying and pasting.
Formatting sub-menu
Insert symbol
68	This macro offers a list of symbols to choose from. The list of symbols will be different for Bills and sundry documents/memos.
69	This is the list of symbols that will appear for Bills:

70	This is the list of symbols that will appear for sundry documents and memos:
   
Delete Author
71	This menu option will run a macro that will delete the document information including the author’s name the Bill. It is used to ensure that the name of the drafter does not appear in versions that are loaded on the Internet etc.
72	This should be run immediately before Bills are sent to the printer or that are sent to Departments for loading on the Internet or other electronic distribution.
Finalising sub-menu
Insert Draft-in-Confidence Block
73	This menu option will run a macro that will insert the in-confidence block on the cover page and the in-confidence block and drafter’s block on page 1 of the Bill. This may be useful if you have to do further work on the Bill after it has been finalised once. The macro gives the option of inserting the drafter’s block as it was in a particular earlier version of the Bill, so the answers to the questions will be inserted with the block.
Delete Draft-in-Confidence Block
74	This menu option will run a macro that will delete the Confidence block from the cover page and the Confidence block and Drafter’s block from page 1 of the Bill.
Delete document name (footer)
75	This macro will delete the OPC text from the footer of Bills.
Exposure drafts
76	The macros to delete the Draft-in-Confidence block and the document name in the footer are contained within the Exposure Drafts macro. However, there may be other occasions when they need to be run on their own. The exposure drafts macro presents options for three different types of exposure drafts. See Word Note 37 for more details.
List sub-menu
List Definitions
77	This macro will list all of the defined terms in a block of selected text. This can be useful for checking that you have included definitions in the correct alphabetical order. The list is pasted on a new page at the end of the document (and therefore will need to be deleted before the document is sent to the printer).
78	To run the macro, select the text that contains the definitions and then go OPC Macros, List and select List Definitions.
List Styles
79	This macro lists all of the styles that are defined in a document. It may be useful for checking that only the correct styles are actually in a document.
80	To run the macro, go to OPC Macros, List and select List Styles in document.
TOC sub-menu
Bill TOC with Item headings
81	This macro produces a table of contents that includes amending item headings and the headings of inserted sections etc.
82	This can be quite useful during the drafting process for checking that amendments are in the correct order and for looking at all of the sections that are being inserted.
83	The proper OPC bill table of contents must be used in the LAP print and in all subsequent prints.
84	To use the macro, go to OPC Macros, TOC and select Bill TOC with Item Headings.
Standard provisions sub-menu
Amendment Shorthand System (ASS) Macro
85	This Macro is used when preparing a Schedule of amendments. The Macro provides an abbreviated method for typing the amending “formulae”. It substantially reduces the number of keystrokes needed to produce the amending formula. It will also reduce the effort needed to remember the “right words” for an amending formula.
86	The Macro makes a “best guess” for the Style of the paragraph that follows the “action words” of an amending item. For example, if the amendment repeals and substitutes a new paragraph, the Macro will apply the paragraph(a) Style.
87	The Macro can handle most of the commonly occurring forms for amending Acts with standard layout.
88	See Word Note 28 for the complete documentation on the ASS Macro.
Insert commencement text
89	The commencement provisions of the Bill should be inserted using the Commencing Words macro, run by invoking the keyboard shortcut of Alt+C, or going through the Standard Provisions sub-menu.
90	This macro will insert any number of a list of selected commencement provisions into the Bill at the current insertion point.

Andrew Newbery
Information Technology Director
Document History	
Release number	Release date	Document number	
1.0	24 March 2005	s05pu366.v01.doc	
2.0	12 April 2005	s05pu366.v02.doc	
3.0	19 April 2005	s05pu366.v03.doc	
4.0	26 April 2005	s05pu366.v04.doc	
5.0	27 April 2005	s05pu366.v05.doc	
6.0	10 May 2005	s05pu366.v06.doc	
7.0	13 July 2005	s05pu366.v07.doc	
8.0	22 July 2005	s05pu366.v08.doc	
9.0	14 December 2005	s05pu366.v11.doc	
10.0	10 April 2006	s05pu366.v12.doc	
11.0	04 July 2006	s05pu366.v13.doc	
12.0	24 August 2006	s05pu366.v14.doc	
13.0	28 August 2006	s05pu366.v15.doc	
14.0	06 September 2006	s05pu366.v16.doc	
15.0	15 September 2006	s05pu366.v17.doc	
16.0	14 June 2007	s05pu366.v18.doc	
17.0	06 December 2007	s05pu366.v20.doc	
18.0	21 December 2007	s05pu366.v21.doc	
19.0	07 January 2008	s05pu366.v22.doc